BodhiVerse

Debugging the Workflow

How SAFE enables simplifies course administration for Prof. Vinay Rebeiro in CSE at IIT Bombay

Background

Established in 1958, The Indian Institute of Technology Bombay (IIT Bombay) is one of India’s foremost institutions for higher education and research across varied domains of science, technology, and the humanities.

Prof. Vinay Ribeiro, from the Department of Computer Science and Engineering at IIT Bombay, manages courses with class sizes ranging from about 100 to over 200 students. With frequent assessments, quizzes, and attendance tracking, managing logistics for such large classes can be time-consuming and prone to errors.

Vinay Ribeiro

Professor, Computer Science, IIT Bombay

Challenges

Handling administrative responsibilities, including assigning tasks to multiple Teaching Assistants (TAs), ensuring consistent grading, and maintaining transparency across submissions, requires significant coordination. Managing physical papers for large classes involves tracking who has each paper, coordinating distribution, and even arranging rooms for exam creation and evaluation. Prof. Ribeiro recognized that scaling paper-based systems for large cohorts was inefficient and prone to logistical challenges.

Solution

SAFE provides a comprehensive digital platform that allows Prof. Ribeiro to manage all aspects of his courses efficiently. Attendance for each class is captured digitally, with flexible windows that accommodate all students. Short quizzes are automatically graded, while longer exams, comprising both objective and subjective questions, are evaluated collaboratively by TAs from any location. The platform ensures fairness and consistency in grading across multiple evaluators. Students can submit question-specific complaints directly within the system, enabling faculty and TAs to review and respond efficiently. By eliminating the need for physical papers, coordinating with multiple TAs, and other manual logistics, SAFE allows faculty to focus on teaching rather than administrative work.
“I don’t have to worry about distributing hundreds of papers or booking a room to enable simultaneous grading and evaluation by TAs. I can create exams digitally, upload them, and the system handles everything. It really frees me from the whole administrative hassle.” He adds, “Scalability is the main advantage. I haven’t had to deal with paper-based grading for a few years now.”

Impact

The deployment of SAFE for the PhD admission test produced measurable benefits for both faculty and candidates.

Hundreds of assessments & quizzes

conducted per course cycle with minimal administrative effort

Reduced manual follow-ups

and error with attendance tracking

Collaborative grading with multiple TAs

ensuring seamless and consistent, even for off-campus evaluators

Significant reduction in logistical effort

eliminating room bookings and physical paper coordination

Automated grading

of multiple-choice and objective questions, reducing manual workload

More faculty focus

on teaching and student engagement rather than administrative tasks
“SAFE has transformed the way I manage my courses. It allows me to coordinate TAs, track attendance, and conduct assessments efficiently, all in one platform. This has given me more time to focus on teaching and engaging with students.”

Key Takeaway

SAFE enables large-course management to be scalable, reliable, and transparent. By centralizing attendance, assessments, grading, and student interactions, it streamlines administrative workflows, reduces manual effort, and allows faculty to prioritize teaching and conceptual clarity over logistics.

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